[For Staff Only] Friendly Reminder: Centralized Procurement 集中採購 2019 - 1st call for Furniture (Deadline: 28 Feb 2019, 5:30 pm)
	[僅供職員]

Ref. No :	JNGG-B9MAYK	Posted by :	JoanneNg/UMAC
Department :	ADMO-PCT	Posted Date :	22/02/2019
Category :
	Bulletin 公告

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Dear Colleagues,

The Centralized Procurement集中採購 that had been initiated for more than a year has proven effective in helping departments streamlining administrative procedures among their heavy daily work.

Over a year of reviewing and adjusting to the departments’ need in their purchasing, there is a strong desire from departments that the Centralized Procurement shall continue to serve as a channel of bulk purchasing in negotiating for a more competitive price and better service. Here are the details of this year’s schedule.

(The information below requires follow-up and timely action. Please forward this email to your staff in charge of procurement in your unit.)

Items that fall into the following four categories will be handled through Centralized Procurement. Therefore, units are encouraged to plan ahead their purchase plan. Please refer to the purchase calendar below. PCT will announce two calls each year for collecting purchase requests of these items.

The first call for Furniture is open from now to 28 Feb 2019, 5:30 p.m.

	Categories	1st call		2nd call
		Submission period	Expected delivery	Submission period	Expected delivery
1	Furniture (e.g. office furniture, outdoor furniture, hostel furniture, laboratory furniture, etc.)	1 - 28 Feb 2019	Apr-May	1-30 Jun 2019	Aug-Sep
2	IT equipment (e.g. desktop computer, laptop, printer, monitor, etc.) & photocopier (including rental and purchase of photocopier)	1-31 Mar 2019	May-Jun	1-31 Jul 2019	Sep-Oct
3	Electrical appliances (e.g. dehumidifier, refrigerator and heater, etc.) & AV equipment (e.g. amplifier, microphone, other accessories, etc.)	1-30 Apr 2019	Jun-Jul	1-31 Aug 2019	Oct-Nov
4	Office supplies (e.g. shredder, fax machine, large stapler, etc.) & first aid supplies	1-31 May 2019	Jul-Aug	1-30 Sep 2019	Nov-Dec

Requesting units are to observe the procedures below:

1. Raise e-PR forms by requesting units:
a. A reference number of “PCT/CP/01/2019F” should be stated in the description (item 1 in the e-PR form);
b. BR for budget estimation must be marked in the forms.

2. After receiving the e-PR forms from the requesting units, PCT will:
a. Prepare the purchase requisition proposal (立項建議書);
b. Invite suppliers for quotations;
c. Send the received quotations to requesting units for recommendation;
d. Prepare the comparative table (if necessary);
e. Seek approval from authorized entities;
f. Place orders.

Please note that the following items are NOT included in this Centralized Procurement exercise:

· Items which required sample submission or involves works (such as site visit and cabling);
· Exclusive items offered by sole supplier/agent/manufacturer.

Should you encounter any problems in completing the e-PR forms, or have any enquiries on the Centralized Procurement, please contact:

· Carmen Ho (extension: 8573, email: carmenho@um.edu.mo)
· Elisa Lai (extension: 4830, email: elisalai@um.edu.mo)
· Pinko Liu (extension: 4940, email: pinkoliu@um.edu.mo)

Last but not least, on behalf of the Office of Administration, I wish you and your family an auspicious and prosperous Year of the Pig!

Best regards,

Annie Chan
Director, Office of Administration

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